- Event Planner
ABC EVENT PLANNER AND CHECKLIST
Celebrate in style with ABC. Have this information ready for us when you call to make your party reservation! Call 716-803-7000 to reserve your party rental items today!
- Date of your event_____________________________
- Number of guests____________________
- Approximately how large is the tent site area______________________
- Where is the tent going backyard, driveway, lawn, etc.___________________
- Is a Permit required for your area___________________________
- Are there any overhead obstacles that will interfere with the height of your tent
- Are there any underground utilities (electric, water, telephone, etc__________
- What style tables do you want, round or banquet____________________
- How many tables will you need (8-10) per table____________________
- How many chairs will you need______________________________
- Will you need lighting for your tent if so what type halogen or rope_________
- Will you need any additional rental items:
- Table Linens
- Table Covers Linen or paper
- Sides for the tent
ABC EVENT PLANNER
Multiply the number of guests by the recommended square footage per person. This will give you the total square footage necessary. Add the recommended additional allowances for head tables, buffet areas, bars or dance floors. Be sure to check with the decorator, caterer and band or DJ for their specific space requirements.
# of guests X sq ft per person + space for head tables, buffet tables, stages, bars, dance floors, band/DJ, etc = total square footage for the event. Add a little extra for overflow room.
Keep in mind that every event is different. Each event deserves to be looked at individually so that the exact size of the tent can be determined based on your personal needs and preferences.
Another important consideration is the amount of space that is available. You need to allow a minimum of 5' of space on each side of your tent. For example, if you have a 40' x 40' space, the largest tent you can use is 30' x 30'.
|Cocktail Parties and Receptions|
|Standing only||8 sq.ft. per person|
|Partial seating||10 sq.ft. per person|
|Dinner and Banquet Seating|
|8' Rectangular tables||12 sq.ft. per person|
|60" Round tables||15 sq.ft. per person|
|72" Round tables||15 sq.ft. per person|
|Classroom or Theater Seating|
|Chairs in rows||8 sq.ft. per person|
|Tables and chairs in rows||10 sq.ft. per person|
|Dance floor||4 sq.ft.per person|
|Bar area||100 sq.ft. per person|
|Buffet area||100 sq.ft. per table|
|Band||15 sq.ft. per member|
|Head table||15 sq.ft. per person|
|Speaker/podium area||15 sq.ft.|